378
- Skelbimas
- Atlygis/Miestas
- Apie įmonę
About the Role
Hermitage Solutions, a Value-Added Distributor (VAD) of innovative cybersecurity technologies, is looking for a Back Office / Operations Administrator to join its team.
Founded in 2006, Hermitage Solutions operates across France, Lithuania, Latvia, and Estonia, helping organizations protect their digital assets and navigate the evolving cybersecurity landscape.
The company is looking for a highly organized, reliable, and proactive professional who can independently manage orders, invoicing, and day-to-day administrative operations in the Baltics. The role requires strong attention to detail, good communication skills, and a collaborative mindset.
Your Responsibilities
- Manage customer orders through the order management system, from purchase order to invoicing.
- Track incoming invoices and payment deadlines and support accounting processes.
- Maintain accurate internal documentation and administrative records.
- Ensure CRM data quality and keep customer and partner information up to date.
- Coordinate day-to-day office operations, including supplies, IT equipment, gifts, and other team needs.
- Support occasional marketing and team activities, including venue, catering, and hotel bookings.
- Provide operational and administrative support to colleagues as needed.
- Identify opportunities to improve internal processes and increase efficiency
What the Company Is Looking For
- Previous experience in office administration, operations, executive assistance, or a similar support role.
- A strong sense of ownership and a proactive approach, with the ability to work independently while collaborating closely with the team.
- A structured detail-oriented way of working, particularly when handling orders, invoices, and financial data.
- Good Microsoft Office skills; Excel and data-handling experience are a strong advantage.
- Professional written and spoken communication skills in Lithuanian and English.
- Willingness to learn CRM systems, internal tools, AI solutions, and other new technologies.
- A flexible, team-oriented mindset, willingness to support a variety of operational and administrative activities.
- Ability to manage different responsibilities and priorities, with ordering and invoicing forming the core routine of the role.
What the Company Offers
- Meaningful work contributing to a safer digital environment across the Baltics.
- A hands-on role with ownership, trust, and the opportunity to contribute ideas and improve ways of working.
- A friendly and supportive international team with a collaborative and practical working culture.
- Opportunities to learn, develop, and build experience within the growing cybersecurity industry.
- An annual Hermitage Solutions Group summit/workation abroad, bringing international colleagues together in a different destination each year.
- A healthy work-life balance and a practical, down-to-earth company culture. Hybrid working: 4 days in the office and 1 day remotely after the onboarding period.
- Private health insurance and public transport reimbursement.
- €1,800–€2,200 gross monthly salary, depending on experience and qualifications.
- Quarterly performance-based bonus, typically €300–€600 gross/per Q, based on company performance and individual KPIs
About the Contract
The position is initially offered as maternity cover. However, as Hermitage Solutions continues to grow, new opportunities may arise in areas such as Inside Sales, Customer Service, and Renewals. For a motivated professional who demonstrates strong performance and a good fit with the team, there may be an opportunity to continue developing within the company beyond the initial contract.
€
1800 - 2200
Papildoma informacija: An annual Hermitage Solutions Group summit abroad, bringing international colleagues together; Healthy work-life balance and down-to-earth company culture; Private health insurance and public transport reimbursement.
Vietovė
- Vilnius, Vilniaus apskritis, Lietuva
Žirmūnų g. 139A, Vilnius - Hibridinis
Laikas
- Visa darbo diena
Kalbos
- Anglų
- Lietuvių
Kontaktinis asmuo
Renata Radžiūnė
Renata Radžiūnė
Hermitage Solutions, a Value-Added Distributor (VAD) of innovative cybersecurity technologies, is looking for a Back Office / Operations Administrator to join its team. Founded in 2006, Hermitage Solutions operates across France, Lithuania, Latvia, and Estonia, helping organizations protect their digital assets and navigate the evolving cybersecurity landscape
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